How to Price a Cleaning Job in the UK
A practical guide to pricing cleaning work in the UK — methods, typical rates, a simple formula and the mistakes that cost you money.
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Cleaning Business Invoice Template and Guide (UK)
Short answer
A UK cleaning business invoice should include your business details, the customer’s details, a unique invoice number, the date, a description of the cleaning services, the amount due, VAT if you are registered, and clear payment terms. Cleenie generates this automatically with VAT calculated for you.
A clear, professional invoice gets you paid faster and keeps your books tidy at tax time. Here is exactly what a UK cleaning invoice needs, a template to copy, and how to handle VAT.
What to include on a cleaning invoice
- Your business name and contact details (and address)
- The word "Invoice" and a unique invoice number
- Invoice date (and supply date if different)
- Customer name and address
- Description of services — e.g. "Regular clean — 78 Park Lane"
- Amount per line and the total due
- VAT — your VAT number and the VAT amount, if registered
- Payment terms and methods — due date and how to pay
A simple cleaning invoice template
Here is the structure laid out as you would send it:
Your BusinessInvoice #0042
Date: 5 May 2026
Due: 19 May 2026
Date: 5 May 2026
Due: 19 May 2026
Bill to: J. Davies, 12 Mill Road, Swindon
Regular clean (2.5 hrs)£45.00
Oven deep clean£30.00
Subtotal£75.00
VAT @ 20%£15.00
Total due£90.00
Only add the VAT line if you are VAT registered. If you are not, leave VAT off entirely and do not show a VAT number.
How VAT works for cleaning businesses
You must register for VAT once your taxable turnover passes the UK VAT threshold (check the current figure on GOV.UK, as it can change). Below that, registration is optional. Once registered, you add VAT — usually 20% — to your invoices, show your VAT number, and submit returns to HMRC. Getting this right matters, so confirm specifics with HMRC or your accountant.
Save time: Cleenie calculates VAT automatically and keeps every invoice numbered and tracked as paid or outstanding, so you are ready for your return.
Invoice in seconds, VAT done for you
Try Cleenie free for 14 days and run your cleaning business from one simple app. No credit card required.
Start free trial — no card requiredHow to get paid faster
- Invoice immediately after the job, while it is fresh.
- Set short, clear terms — e.g. payment within 7 or 14 days.
- Make paying easy — include bank details or a payment link.
- Track and chase — know at a glance what is outstanding and send a polite reminder.
Pair tidy invoices with confident pricing and you protect both your time and your cash flow.
Frequently asked questions
How do cleaning businesses send quotes and invoices?
They create a quote from the customer and services, send it as a PDF, then convert the approved quote into a job and finally an invoice. With Cleenie, quotes and VAT invoices are produced in seconds and tracked as paid or outstanding.
Do I need to charge VAT on cleaning services?
Only if your business is VAT registered, which becomes mandatory once your taxable turnover passes the UK threshold. Below that it is optional. Check the current threshold on GOV.UK and confirm with HMRC or an accountant.
What should a cleaning invoice include?
Your business details, the customer’s details, a unique invoice number, the date, a description of services, the total due, VAT if registered, and clear payment terms.